Summary– Are you also looking for a reliable method to backup IMAP email locally? Worry not, you are on the right blog. Here, we will discuss some of the effective methods to do so. Also, we will look for a professional IMAP Backup tool, for more secure and effortless backup. Let us delve into the blog to learn the right procedure to download IMAP emails locally. But prior to that, we will go through an overview of the topic.
Overview
On the digital ground, email is an integral part of our personal and professional lives. It holds invaluable data like sensitive business communications, crucial information exchange, and many more. However, relying solely on the servers can lead your data vulnerable to crashes, hacking incidents, accidental deletions, or even the closure of email services. And we all want to preserve and secure those crucial data. There arises the importance of backing up IMAP emails locally. Here are some of the advantages to copy IMAP emails to a local folder.
- Offline access to crucial data, anywhere, anytime.
- Save email data as backup to prevent data loss due to hacking, crashes, accidental deletion, corruption, etc.
- After taking a backup, you can manage new space for new emails.
- There are certain emails you don’t often check but are crucial. The local backup can be helpful for future reference of such data.
Therefore, you need to know the right solution for “How to save IMAP emails locally?”. Let us explore some of the effective methods to perform the backup, easily.
Considerable Methods to Backup IMAP Email Locally
Whether you are a technical or non-technical user, you can consider either of the two most effective methods:
- Manual Approach
- Professional IMAP Backup Tool
Further, the manual approach involves using MS Outlook.
How to Save IMAP Emails Locally Using MS Outlook?
This manual approach involves two major steps- first, add your IMAP-enabled account to MS Outlook and then use the Export feature to save emails into PST files. Before you initiate the process to backup IMAP email locally, you need to configure your IMAP-enabled account to MS Outlook. And then follow the steps as directed below:
- Start the MS Outlook application.
- Open the File tab.
- Click on Open & Export.
- Access the Import/Export option.
- Now, the Import Export Wizard opens on the screen. Choose the Export to a File option. Hit Next.
- Now, select Outlook data file (.pst). And click on the Next button.
- From the mailbox preview, choose the folders you want to backup. And press Next.
- Finally, define the saving destination of the resultant PST file. Click Finish.
This way, you have successfully exported your IMAP emails to a local folder. However, while you perform the steps mentioned above, you may trace loopholes in this method. The manual process is not suitable, if you have a large amount of data, have a high risk of data loss, do not support bulk migration, etc. Therefore, we suggest a better alternative, IMAP Backup Tool.
Professional Tool to Backup IMAP Email Locally
DRS IMAP Backup Tool is the most proficient and reliable tool to backup IMAP mailbox locally. The tool is embedded with numerous advanced features, such as advanced filtering, etc., to help users be precise and accurate. You can back up IMAP email into different file formats such as PST, MBOX, MSG, PDF, CSV, EML, DOC, and DOCX. Also, you can migrate emails to distinct email clients such as Office 365, Gmail, IMAP, and G Suite. Apart from this, the tool is designed with an intuitive GUI for easy navigation of the tool and is widely compatible with all Windows.
Salient Features of the DRS IMAP Backup Tool
Before you backup IMAP mailbox locally using DRS IMAP Backup Tool, it is necessary to go through some key features of the tool. They are:
- The tool will efficiently back up the complete mailbox data of the IMAP-enabled account.
- You can backup single as well as multiple IMAP accounts at once.
- Option to remove duplicate emails based on to, from, body, and subject.
- Allows you to migrate emails excluding attachments and save them separately.
- Date range filter feature to migrate or backup specific data only.
- Compatible with latest and older versions of Windows OS.
Steps to Backup IMAP Email Locally Using DRS IMAP Backup Tool
- Download and run the DRS IMAP Backup tool as an administrator.
- Enter the required fields such as ID, Password, etc., and click on the Login button.
- After you hit Next, you will see the preview of the IMAP email account.
- From Preview, choose the desired folder and hit Next again.
- Now, choose the desired file format you want data backup in. Click Next.
- You can also enter other options and apply filters for accurate backup.
- Lastly, click Convert to begin the processing.
If you still have some queries about the tool, you can evaluate the working of the tool using its free demo version. The demo tool is fully featured as the premium version but is restricted to migrating only 50 emails per folder.
Conclusion
In this blog, we have presented two top-notch methods to backup IMAP email locally. The manual method can be performed using Outlook, allowing you to back up data into a PST file only. Therefore, looking forward to the professional tool is a better solution.
